Name: ______________________________________________ Phone: _____________

Address: ________________________________________________________________

Purpose of use: ___________________________________________________________

Please mark rooms to reserve: (Please refer to floorplan.)

_____  Entire Building

_____  (John Mathews Room) Kitchenette – 1540 sq ft - 110 people.

_____  (Chief Pawhuska Room) East Room – 2560 sq ft – 165 people.

_____  (Hettie Hall Room) West Room – 2560 sq ft – 165 people.

_____  Full Kitchen

Check if needed:  Access to ice machine [  ] refrigerator [  ] podium [  ] (No charge) 

If kitchen is rented then you will not have access to ice machine or refrigerator.                               

Date of Rental: ______/______/_________ Time: ________ am/pm    to __________ am/pm

1. No use of the building prior to 7:00 a.m. without prior approval (3 days required based upon building availability)
2. Any use of the building after 10:00 p.m. requires prior approval and additional fee of $25.00. 
3. Prior Day Set-up requires ½ of total fee, minimum two weeks notice prior to rental date, no exceptions.  Prior set-up without permission will result in forfeit of deposit.
4. Table/Chair Set-up/Tear-Down/Cleaning done by Custodian.  Fees are $65 a Room or $260.00 for the entire building. NO EXCEPTIONS.
5. Refunds on cancellations.  A full refund will be given for cancellations of 30 days or more prior to rental date.  Cancellations of 30 days or less will result in forfeit of deposit, not to exceed the price of rental. 
6. If an employee must be called out due to a renter not picking up keys, renting of the building, etc. there will be a call out fee of $35.00 for evenings and week-ends, and $45.00 if it occurs on a holiday. NO EXCEPTIONS.

Additional Contact Information:

Please provide two additional contacts other than yourself. Please include names, addresses, and phone numbers. (List them on back if needed.)

______________________________________________________________________________________

______________________________________________________________________________________

I have reviewed and I agree to abide to the Terms and Conditions (this is an additional set of documents, be sure that you have received them) as set out by the City of Oswego, for the use of the Oswego Community Center.

______________________________________________________________________________________

Signature                                                                                 Date

RULES AND REGULATIONS

Please be sure to read carefully as refund of deposit is dependent upon the following:

• Tobacco & Alcohol: No tobacco products are permitted inside the building. No alcohol may be sold for consumption on the premises.
• Confetti/Birdseed: No confetti is to be used for any events inside or outside the building. Birdseed may be used for weddings outside of the building only.
• Fire Alarms, Extinguishers, & Suppression System: Unnecessary setting off, tampering with, or misconduct of any fire prevention systems will result in a $150.00 charge plus expenses to repair this equipment. If any of these are activated you must call the Labette County Sheriffs Department at 795-2565 to send someone to shut them off since the alarm system is locked.
• Heat/Air Units: When leaving, please turn heat to 65 or air to 75. We appreciate your cooperation in keeping the cost of operation as reasonable as possible.
• Keys:  If your event starts at 7:00am, you may pick up the keys to the community building the night before at the City Office before 5:00pm.  If it starts at 8:00am or after, you must pick them up the morning of your event.
• Restrooms: Please check restrooms before leaving to be sure no water is left running, and all stools and urinals have been flushed.
• Tables & Chairs: All tables and chairs must be wiped down and returned to the storage closet in which they were found. Please do not sit or stand on tables or drag them across the floors. Moving carts for tables are provided.
• Trash: All trash must be sacked up, placed in the dumpster outside of the building, and new liners placed in all receptacles.
• Floors: All floors must be swept. Floors must also be mopped during inclement weather or when serving food.
• Cleaning Supplies: Cleaning supplies such as mops and brooms are located in the kitchen cleanup area south of the ice machine. The rags/towels are in the kitchen on the bottom shelf of the large island (north side). They are provided to you for use by the City. 
• Forgotten Items: All items brought in must be removed immediately following the conclusion of each event. Items accidentally left behind will be held for two weeks and then disposed of. Please call the City Office immediately if you find you are missing an item.
• Marker Boards: If used please be sure to return markers to the top cabinet in the John Matthew Room and in the top cabinet in the kitchen to keep out of the reach of small children. Any damage done to walls, panels, etc. will be charged back to the renter.
• Moveable Room Divider:  DO NOT tamper with the moveable room divider.  It requires a special tool and if tampered with, the fee for repair will be taken from your deposit. And any additional fees to repair will be charged to you.
• Kitchen: Cleaning of the kitchen will be subject to, but not limited to the following:

* All items in the locked kitchen storage area are labeled. Any items used must be cleaned, dried, and returned where they belong.

* Clean kitchen facilities including sinks, cabinets, countertops, any spills on or in    kitchen equipment such as ovens, refrigerators, stovetops, etc.

* All dishes, glassware and silverware should be washed, dried, and put away.

* The City of Oswego will provide cleaning supplies and towels.

* Please DO NOT put coffee grounds or grease in the sinks.

Reservations, Rental Agreements, Deposit Information

• All reservations will require a Rental Agreement be filled out in its entirety and turned into the office to ensure your reserved date.
• Annual events of any kind will require a new Rental Agreement be submitted each year to ensure your annual standing reservation. These may be picked up before an event in order to fill it out for the next years event.
• All deposits will be mandatory at the time the Rental Agreement is submitted. This deposit is required to help cover costs of any damage to the building or equipment and/or any cleanup that was not taken care of following the event, however, it does not relieve the renter from responsibility of additional charges if damage would be greater than the deposit.
• All other Rental Fees will be due prior to utilizing the Community Center.
• If an employee must be called out due to a renter not picking up keys, renting the building, etc., there will be a call out fee of $35.00 for evenings and weekends, and $45.00 if it occurs on a holiday.  NO EXCEPTIONS.

Refunds on Cancellations:

• A full refund will be given for cancellations of 30 days or more prior to rental date.  Cancellations of 30 days or less will result in forfeit of deposit, not to exceed the price of rental.

I have reviewed and I agree to abide by the Terms and Conditions, as set out by the City of Oswego, for the use of the Oswego Community Center.

Sign___________________________  Date____________